SAFARI ITINERARY & QUOTATION OUTLINE
Free editable outline from Safari Paper — https://safaripaper.com/safari-itinerary-template
Illustrative structure only. Replace every bracketed field with verified details.

PROPOSAL REFERENCE
Agency: [company name and public contact]
Prepared by: [advisor]
Client reference: [reference]
Version / issued on: [version / date]
Status: DRAFT — SUBJECT TO CONFIRMATION

TRIP SUMMARY
Guests: [adults / children and ages where needed]
Travel dates: [start / end]
Duration: [days / nights]
Start / finish: [locations]
Arrival / departure: [flight / time / meeting point]
Transport: [private or shared / vehicle / guide language]
Destinations: [confirmed route]

DAILY ITINERARY — COPY THIS BLOCK FOR EACH DAY
Day / date: [number / date]
Start / end location: [locations]
Activities: [planned activities and any conditions]
Transfers: [arrangements — operational timing to be checked]
Accommodation: [property / room category / rooms / occupancy]
Availability status: [proposed / held until date / confirmed]
Meal plan: [confirmed meals]
Included today: [services]
Optional / excluded: [services and confirmed costs if available]
Outstanding confirmations: [questions / owner]

PRICE SUMMARY
Currency: [currency]
Price basis: [per person / per room / whole group]
Guest breakdown: [guest type / quantity / unit price]
Base total: [amount]
Selected supplements: [item / amount]
Optional services outside total: [item / amount]
Applicable taxes and fees: [included / excluded — verify actual current charges]
TOTAL QUOTED: [amount]
Reconciled against costing sheet: [reference / reviewer / date]

INCLUSIONS
[Explicitly list services included in the total]

EXCLUSIONS
[Explicitly list services excluded from the total]

BOOKING CONDITIONS
Quote valid until: [date / time zone]
Availability conditions: [conditions]
Payment schedule: [verified schedule]
Cancellation / change terms: [applicable terms]
Next step: [how to proceed / contact]

FINAL REVIEW
[ ] Dates, guests, nights and transfers match the enquiry
[ ] Hotels, room types, availability and meal plans checked
[ ] Currency, price basis, optional extras and total checked
[ ] Inclusions, exclusions and terms match the agreed offer
[ ] Outstanding items visibly marked and assigned
[ ] Final PDF and online version checked before sending

This outline does not confirm reservations, operational feasibility or current rates.
Do not copy previous-client details or prices into a new offer without checking them.