Free safari itinerary template
Download an editable safari itinerary outline, review a sample PDF, and prepare your own day-by-day proposal.
Published · Updated
A useful starting point, without an account.
Use the editable text outline to organise a safari enquiry before you work on presentation. It includes a trip summary, daily itinerary, accommodation, meals, pricing, inclusions, exclusions and outstanding confirmations.
The download is a plain-text template you can open in your usual document editor. The English sample PDF shows the Safari Portfolio design. Original agency details, client identity and prices are omitted; the itinerary is illustrative and is not a bookable offer.
What belongs in a safari itinerary?
- Trip summary: guest count, travel dates, destinations, start and end points, and the proposal version.
- Each day: location, planned activity, transport, accommodation and meal plan.
- Commercial details: currency, price basis, total, supplements, inclusions and exclusions.
- Booking conditions: validity, availability status, payment schedule, cancellation terms and next steps.
Keep unconfirmed hotels, dates and activities visibly marked. A well-presented itinerary does not confirm a reservation.
How to use the outline
Replace every bracketed field with verified information. If something is unknown, write “to be confirmed” and assign someone to check it. Compare the completed outline with your original costing sheet before sending it.
For a branded version, open Safari Paper, choose a starting point, review the itinerary and pricing, then preview the web proposal and PDF. Creating proposals requires an account; the outline and sample PDF above do not.
Preview the editable daily itinerary block
Copy this structure for each travel day. The full download also includes a trip summary, a price summary, booking conditions and a final review checklist.
DAY / DATE: [day number and date] START / FINISH: [locations] ACTIVITIES: [planned activities and conditions] TRANSPORT: [arrangements; check operational timing] ACCOMMODATION: [property, room type and occupancy] AVAILABILITY: [proposed / held until date / confirmed] MEALS: [confirmed meal plan] INCLUDED: [services included today] OPTIONAL / EXCLUDED: [services outside the total] TO CONFIRM: [open question, person responsible]
Which format can I edit?
The editable download is a plain-text (.txt) outline. Open it in a text editor or paste it into Word or Google Docs. The sample PDF is a design preview; it does not contain the original agency details, client identity or prices.
Bring the reviewed details into your own design.
Explore the templates or create your proposal in Safari Paper.